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Data Support Officer

Band 3

Main area
Band 3
Fixed term: 6 months
Full time
Job ref
Number 2 Capital Quarter
£21,730 - £23,177 per annum
Salary period
Today at 23:59
Interview date


Welcome to Public Health Wales, the National Public Health Institute in Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and read about our Strategic Plan

Working together, with trust and respect, to make a difference

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.



Job overview

Data Support Officer

Data, Knowledge and Research Directorate - Public Health Wales. 

Band: 3 x 1 post – Full time, FTC 

Close: 2nd October 2022

Interview: Virtual


We are looking for a skilled and enthusiastic data support officer to join our dedicated team, working across three specialist registries within PHW Data, Knowledge and Research Directorate. If you would like to discuss the role please contact Ceri Williams, Senior Registration and Analysis Officer,

Main duties of the job

An opportunity has arisen to join our dedicated team, working across three specialist registries within PHW  Data, Knowledge and Research Directorate; Adult Rare Disease Register for Wales, the Congenital Anomaly Registration Information Service (CARIS) and the Wales Paediatric Surveillance Unit (WPSU).













This is a key supporting role in the effective running of the Registries and the post holder will be responsible for gathering, inputting and validating data


from a variety of sources.  


The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales. 
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity, and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis. 
To find out more about working for us, the benefits we offer and guidance on the application process, please visit 


Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac



Person specification


Essential criteria
  • •NVQ Level 3 or equivalent level of experience • Good standard of education together with a high level of numeracy, written and spoken English • GCSE Maths and English – Grade C or above
Desirable criteria
  • • ECDL


Essential criteria
  • •Demonstrable experience of clinical coding • Demonstrable experience in an administrative role • Experience of communicating with all levels of professional staff and the public • Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records • Experience of transcribing and minute taking • Working experience of Microsoft Office Suite
Desirable criteria
  • • Working in an NHS environment


Essential criteria
  • • Ability to work on own initiative and manage own workload • Able to manage diaries • Advanced keyboard skills • Good written and verbal communication skills • Good organisational skills • Ability to work within a team and to take direction from senior team members • Problem solving and fact finding
Desirable criteria
  • • Ability to speak Welsh or willingness to learn


Essential criteria
  • • Good knowledge of MS Office Suite • Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational • Thorough understanding of office procedures • Working knowledge of filing/data systems including record management Knowledge of medical terminology
Desirable criteria
  • • Knowledge of Public Health Wales • Knowledge of Information Governance and data security


Essential criteria
  • • Ability to work to deadlines and under pressure • Able to work within a team • Ability to work on own initiative • Good time management • Respect confidentiality • Keen to learn and develop skills
Desirable criteria
  • • Continued Personal Development


Essential criteria
  • • Willingness and ability to travel between sites
Desirable criteria
  • • Ability to carry resources

Employer certification / accreditation badges

Armed Forces CovenantHappy to Talk Flexible WorkingMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveCorporate Health StandardsDisability confident leaderCore principlesEmployer pledge demonstrating a commitment to change how we think and act about mental healthStep into healthPrentisiaethau Apprenticeships2022 Stonewall Top 100 Employer

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Ceri Williams
Job title
Senior Registration and Analysis Officer
Email address
Telephone number
07909 696285

Bronze CHS
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