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Receptionist and Administrator

Band 3

Main area
Administrative Services
Grade
Band 3
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday, 09:00 - 17:00)
Job ref
028-AC303-0822-W-A
Site
Capital Quarter 2
Town
Cardiff
Salary
£21,730 - £23,177 per annum
Salary period
Yearly
Closing
09/10/2022 23:59

 

Welcome to Public Health Wales, the National Public Health Institute in Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and read about our Strategic Plan

Working together, with trust and respect, to make a difference

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

 


 

Job overview

The ability to speak fluent Welsh is an essential requirement for this role.

 

An exciting opportunity has arisen to work Public Health Wales NHS Trust in Cardiff.  Applications are invited for an enthusiastic and motivated fluent Welsh speaker for the post of a Band 3 Administration and Resources Officer based in the reception of our main office in central Cardiff.

Applicants will need to have a knowledge of Microsoft packages and should possess excellent communication skills in English and Welsh, have good organisational skills, be tactful, diplomatic, able to work using own initiative and as part of a team. The role is in a busy reception area and meeting and greeting visitors and staff bilingually is an important part of the role therefore the ability to speak Welsh is essential for this post.

For more information please contact Tom Hammett: Tom.Hammett@wales.nhs.uk

Main duties of the job

To provide comprehensive administrative and clerical support as part of Public Health Wales administrative resource. This includes; liaising and supporting the coordination of services, such as maintenance and facilities, support the dissemination and coordination of resources and organise and support the planning of meetings/events. The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The duties and responsibilities listed below are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us, the benefits we offer and guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Detailed job description and main responsibilities

  • To provide comprehensive administrative and clerical support as part of Public Health Wales administrative resource
  • Work as part of the administrative team, ensuring effective and professional communication orally, in writing and electronically 
  • Setting up, managing and maintaining filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information

For the full job description and responsibilities please download from the attachments. 

Person specification

Fluent in Welsh

Essential criteria
  • Fluent Welsh Speaker

Employer certification / accreditation badges

Armed Forces CovenantHappy to Talk Flexible WorkingMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveCorporate Health StandardsDisability confident leaderCore principlesEmployer pledge demonstrating a commitment to change how we think and act about mental healthStep into healthPrentisiaethau Apprenticeships2022 Stonewall Top 100 Employer

Applicant requirements

Welsh language skills are essential

Documents to download

Apply online now

Further details / informal visits contact

Name
Tom Hammett
Job title
Facilities Manager
Email address
Tom.Hammett@wales.nhs.uk
Telephone number
07557871634
Additional information


Bronze CHS
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