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Personal Assistant

Band 4

Main area
Health Protection Division
Band 4
Fixed term: 6 months (until 31/03/2023 due to needs to service)
Full time - 37.5 hours per week
Job ref
£23,949 - £26,282 per annum
Salary period
Today at 23:59


Welcome to Public Health Wales, the National Public Health Institute in Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and read about our Strategic Plan

Working together, with trust and respect, to make a difference

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.



Job overview

The Wider Teams and Programmes of the Health Protection Division is pleased to be offering an exciting opportunity for an individual to join our team in one of our offices in Wales.  We are looking for a highly motivated and reliable Personal Assistant (PA).

Fixed Term contract until 31/03/2023.


Main duties of the job

To be considered for this role you will have proven experience of providing PA support or equivalent and be able to demonstrate attention to detail and be competent in diary management and in taking minutes, which is a key part of the role. You will also have excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales. You will have the ability to efficiently manage time and competing priorities and report, address and escalate issues in a timely and effective manner.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us, the benefits we offer and guidance on the application process, please visit

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.


Person specification


Essential criteria
  • • RSA level III/NVQ Level 3 together with a high level of numeracy, written and spoken English
  • • Demonstrable proven experience of working as a Senior Administrator
  • • Working knowledge of MS Office Suite.
Desirable criteria
  • • ECDL


Essential criteria
  • • Extensive experience of supporting a range of meetings, including note taking
  • • Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
  • • Knowledge and experience in a range of personal assistant and office responsibilities, including; non routine diary management and high level secretarial support.
  • • Support projects developing and identifying resources required, ensuring all materials and resources are current and appropriate
Desirable criteria
  • Previous experience in Health Protection or an NHS environment


Essential criteria
  • • Able to manage multiple diaries
  • • Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
  • • Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational

Personal Attributes

Essential criteria
  • • Ability to work to deadlines and under pressure
  • • Willingness to learn and develop skills
Desirable criteria
  • • Continued Personal Development

Employer certification / accreditation badges

Armed Forces CovenantHappy to Talk Flexible WorkingMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveCorporate Health StandardsDisability confident leaderCore principlesEmployer pledge demonstrating a commitment to change how we think and act about mental healthStep into healthPrentisiaethau Apprenticeships2022 Stonewall Top 100 Employer

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Chris Williams
Job title
Wider Teams and Programmes Admin Supervisor
Email address
Telephone number
029 2022 7744

Bronze CHS
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