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Programme Administrator

Band 3

Main area
Health Protection Division - Vaccine Preventable Disease
Band 3
Fixed term: 6 months (Until 31/03/2023)
Full time - 37.5 hours per week
Job ref
£21,730 - £23,177 per annum
Salary period
Today at 23:59
Interview date


Welcome to Public Health Wales, the National Public Health Institute in Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and read about our Strategic Plan

Working together, with trust and respect, to make a difference

Follow us on Facebook, LinkedIn, Twitter and Instagram

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.



Job overview

Welcome to Public Health Wales, the national public health agency in Wales. We exist to protect and improve health and wellbeing and reduce health inequalities for people in Wales. To find out more about us, please visit our homepage, read about our strategic plan or follow us on twitter. We welcome applications from people who share our values of working together, with trust and respect, to make a difference.

An exciting opportunity has arisen for an experienced Programme Administrator to join the successful Vaccine Preventable Disease Programme (VPDP) within the Health Protection Division, Public Health Wales.

We are looking for an enthusiastic, proactive and motivated individual to join and support our team.

The Programme Administrator is a 6 month fixed-term position up until 31st March 2023, working 37.5 hours per week over 5 days.

Secondments will also be considered with approval from your line manager.

Interview date: 14/10/2022

Main duties of the job

This is a key supporting role to the effective running of this programme and the successful applicant will require good communication, planning and organisational skills.  In addition, experience of working in an office environment along with computer literacy in Microsoft Office including, Outlook, Word and Excel is required.

Duties will involve providing administration to the Project Management office and wider team in VPDP such as provide support to business and project processes, support the coordination and dissemination of public facing resources, liaising with stakeholders, procurement, and taking minutes at meeting.

Working for our organisation

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion.  We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us, the benefits we offer and guidance on the application process, please visit

Detailed job description and main responsibilities

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification


Essential criteria
  • Word processing to RSA III/NVQ Level 3 or equivalent level of experience
  • Good standard of education together with a high level of numeracy, written and spoken English
Desirable criteria
  • ECDL


Essential criteria
  • Demonstrable experience in an administrative role
  • Experience of communicating with all levels of professional staff and the public
  • Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
  • Working experience of Microsoft Office Suite
  • Experience of transcribing and minute taking
Desirable criteria
  • Working in an NHS environment


Essential criteria
  • Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
  • Working knowledge of filing/data systems including record management
  • Good understanding and knowledge of a full range of administrative procedures and organisational procedures
  • Experience in the use of information systems
Desirable criteria
  • Knowledge of Public Health Wales

Personal Attributes

Essential criteria
  • Ability to work to deadlines and under pressure
  • Able to work within a team
  • Keen to learn and develop skills
  • Willingness and ability to travel between sites
Desirable criteria
  • Continued Personal Development


Essential criteria
  • Ability to work on own initiative and manage own workload
  • Advanced keyboard skills
  • Good written and verbal communication skills
  • Good organisational skills
Desirable criteria
  • Ability to speak Welsh or willingness to learn

Employer certification / accreditation badges

Armed Forces CovenantHappy to Talk Flexible WorkingMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveCorporate Health StandardsDisability confident leaderCore principlesEmployer pledge demonstrating a commitment to change how we think and act about mental healthStep into healthPrentisiaethau Apprenticeships2022 Stonewall Top 100 Employer

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Brett Wrightbrook
Job title
Production and Development Manager
Email address
Additional information



Bronze CHS
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